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Administrative Assistant/Billing Clerk – Community Support Services

  • Industry CSS
  • Commitment Full-time
  • County Essex


Minimum of a high school, business school or GED diploma.
Minimum of two years of experience in general office procedures.
Ability to initiate and handle multiple tasks in a timely and accurate manner.
Computer literacy with some knowledge and experience in Medicaid billing, data entry, electronic medical records and Microsoft Office.
Must be well organized, accurate, have good interpersonal skills and welcomes new ideas.
Ability to clearly communicate verbally and in writing.

Process weekly billing for Medicaid, Medicare, NJMHAPP and Private Insurance in a timely manner. Responsible for ensuring the accuracy of billing invoices and contact logs.
Process all back billing and rebilling for Medicaid, Medicare, NJMHAPP and Private Insurance. Maintain spreadsheets for rebills and the associated status.
Process NJMHAPP voids, prepare spreadsheet and notify the Finance Department.
Responsible for comparing AWARDS NJMHAPP billing to the state NJMHAPP portal.
Responsible for entering CSS consumer’s current insurance information into the electronic billing system (AWARDS).
Responsible for maintaining data spreadsheets for all billing information and notifying the Finance Department on a weekly basis.
Responsible for entering prior authorization numbers accurately and in a timely manner.
Point of contact for Medicaid denials. Maintains neat, orderly and organized billing files.
Responsible for any additional billing related issues or functions, as needed.
Responsible for completing and submitting Shelter Plus Care match forms to proper entities in a timely manner.Screening of all incoming calls.
General filing and maintenance of filing system. Sorting and processing incoming and outgoing mail. Sending, receiving and distributing fax transmissions
Inputting USTFs into the State Portal. Maintaining office supplies and complete work orders as needed. Participating in billing meetings and other agency meetings. Attending trainings as required. Performing other duties as assigned by the Program Director.

Ask about eligibility for our Retention Incentive Program after 6 months of employment.

Reports to
Community Support Services Program Director

West Orange, NJ

Employee Rights under FMLA


MHAEM is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is MHAEM’s policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

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