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Administrative Assistant – Collaborative Justice Services

  • Industry CJS
  • Commitment Full-time
  • County Essex

Ask about eligibility for our Retention Incentive Program after 6 months of employment.

Minimum of high school, business school or GED diploma. Minimum of two years of experience in general office procedures. Ability to initiate and handle multiple tasks in a timely and accurate manner. Computer literacy. Ability to clearly communicate verbally and in writing.

Screening of all incoming calls. Preparation of all correspondences for Program staff. General filing and maintenance of filing system. Sorting and processing incoming and outgoing mail. Sending, receiving and distributing fax transmissions. Inputting USTFs into the State Portal. Process billing for client services provided. Enter prior authorizations, as needed. Complete discharge follow-up. Develop and/or maintain consumer database. Maintaining office supplies and complete work orders as needed. Supervise all non-clinical administrative functions such as van repairs, office supplies, building/house maintenance, various quality assurance controls. Participating in billing meetings and other agency meetings. Attending trainings as required. Performing other duties as assigned by the Program Director. Ability to clearly communicate verbally and in writing.

Requirements: This position requires time spent at 3 locations, the West Orange office, the Essex County Correctional Facility in Newark and the Prospect House office located in East Orange.

Reports to
Program Director

West Orange, NJ

Employee Rights under FMLA


MHA is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is MHAEM’s policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

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